Introduction
Kls is a software publisher that offers a suite of tools for banks, debt funds, and their ecosystem. Debt Syndication is a collaborative tool designed to streamline the syndication process. Upon invitation from the Arranger (deal manager) responsible for coordinating the operation, you are granted access to a dedicated space within the Desk. In this article, we will walk you through each step of using the Debt Syndication app, from initializing your account to entering your response in the platform.
Summary |
1. Initialize your account
When the Arranger invites you to access the deal, you automatically receive an email notification:
- An initialization email if you do not yet have an account
- An invitation email if you already have an account
Already have an account? See the section Access the platform.
If not, keep reading the rest of the article.
The notification email is sent from no-reply@kls-desk.com. Here is an example of an initialization email:
Click on “Créer mon compte sur KLS” and enter your first name, last name, job title, password, and phone number.
The email address cannot be changed: If you want to use a different email address to access the platform (for example, in case of a change or an error), you will need to contact the Arranger so they can add a new email address.
💡 Tips to complete your account setup:
- Make sure your password contains at least one uppercase letter, one lowercase letter, one number, one special character, and is at least 16 characters long.
- Ensure that your country code and phone number are entered in the correct format.
- Remember to accept the Terms of Use.
Once your account is set up, you’ll be able to access your transaction. The “View transaction” button lets you access the Kls Desk home page.
You will have a single account that allows you to access all transactions to which you have been invited.
Can’t find your initialization email? You can:
- Search your inbox and deleted emails for “Kls” or “initialization.”
- Check your spam and trash folders.
2. Access the platform
Access the platform through the login portal:
The page is accessible via this link: https://app.kls-platform.com/login.
💡 We recommend bookmarking this URL.
If you have forgotten your password, click on “Forgot password?” You will automatically receive an email allowing you to choose a new one.
Once logged in, use the side navigation bar and click on “Participant.” Then, simply select the folder you wish to view.
When you access the folder for the first time, you may be required to sign an NDA if the Arranger has chosen to include one. To access the file, please download and sign the NDA.
3. Detail of each tab
a. To be processed
To respond to the Arranger, you have two options:
- Respond to the invitation; to indicate:
- A committee agreement, with the total amount of your response and its allocation across each tranche
- A refusal committee
- Waiting for the committee, to inform the Arranger that you are awaiting feedback
A comment box is available to provide additional details to the Arranger.
- Decline, to inform the Arranger that your organization does not wish to participate in the operation. Your response will be recorded: you will still have access to the file, but will no longer be able to participate in the operation. If your organization later decides to participate, the Arranger can re-invite it.
b. Operation details
In this tab, the main financing information is recorded:
- The actors of the syndication – here you’ll find a list of the lead banks on the transaction
- The preferred contact – your main contact person along with their details
- The term sheet uploaded by the Arranger, which you can download, as well as a summary of the financing structure with a section detailing the financing tranches
- The dataroom – a secure space specific to each transaction, enabling the Arranger to share general, financial, or legal information with you. The Arranger can continue to add documents to the dataroom throughout the transaction, and you will be notified when new documents are added.
c. Members of my entity
In this third tab, you’ll find a list of users from your organization who have been added by the Arranger. You can see which users have already signed the NDA and therefore have access to the operation.
If a contact needs to be added or removed, please contact the Arranger. You can use the internal messaging system to communicate with them. See the section on messaging.
d. History of offers
In this section, you will find a list of offers for this transaction (expressions of interest, firm responses, re-invitations, etc.).
e. Messaging
A messaging system is available, so your organization can communicate with the Arranger and vice versa. Messaging is accessible:
- From a specific folder, by clicking on “Discuss with the Arranger”
- From the platform’s side navigation bar, by clicking on the envelope icon. This gives you access to conversations for the operations you’re following as either a Participant or Arranger if your organization is a Kls client.
An email notification is sent to the Arranger when you write to them. You will also receive an alert if they write back. See the section on notifications.
Messages are attributed to individual users; the date and time of sending are recorded. You can attach files, and each addition will be logged to ensure full traceability.
Only members of your organization who have access to the operation, as well as Arranger contacts, can access this conversation. Other participants do not have access; each participant has its own channel with the Arranger.
4. Notifications
Members of your organization who have access to the file receive an immediate automatic email when:
- The Arranger sends you an invitation to participate in the transaction. This allows you to set up your account and access the file
- The Arranger adds a document to the dataroom
- The syndication is finalized
Members of your organization who have access to the file receive a summary email (the following morning) when:
- The Arranger sends you a message via the internal messaging system
The Arranger receives an immediate email notification when:
- A member of your organization responds to the participation offer
The Arranger receives a summary email (the following morning) when:
- A member of your organization sends them a message via the internal messaging system