How to manage the reporting of reservations with multiple financing objects in Debt Eligibility?
In this article, you will find our tips to help streamline the reporting management of reservations with multiple financing objects.
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A Debt Eligibility file can contain several financing objects. Each follows its own lifecycle and has its own status, independent of the file. The reporting tool lets you filter at the financing object level to extract only the data you need.
1. Golden rule: filter by financing object status
The file status is calculated by aggregation of its financing objects' statuses. A file with a Validated status can therefore contain one validated object and others in different statuses (Contractualised, Declined, Abandoned).
For precise reporting, always filter on the financing object status. This is the reliable level of granularity. Filtering on the file status may bring back objects that don't match your needs, or conversely exclude some that do.
2. Financing object statuses
The reporting tool offers the Financing object status filter with the following values:
| Status | Meaning |
|---|---|
| Awaiting documentation | The dossier has been accepted. The distributor must fill in the contractualisation details. |
| Documented | The distributor has submitted the contractualisation details to the programme manager. The manager may validate, decline, or cancel the documentation. |
| Validated | The programme manager has validated the object. The loan is active and moves into the loan monitoring stage. |
| Declined | The programme manager has recorded a refusal issued by the institution following a reporting submission. Irreversible action — a reason is required at the time of entry. |
| Abandoned | The distributor has abandoned the financing object. Irreversible action. |
| Rejected | The dossier was declined by the programme manager. All its financing objects are automatically moved to this status. |
3. Common use cases
Quarterly report to the guarantor institution
Filter on the Contractualised and Validated statuses. You get all active loans of the programme to report.
Track financing objects in progress
Filter on the Awaiting documentation and Contractualised statuses. You identify the objects that need action (documentation by the distributor or validation by the programme manager).
Monitor declined objects
Filter on the Declined status. Combine with the Decline reason field to analyse root causes and adjust the programme configuration if needed.
4. Validate a financing object from the reporting view
You can validate a financing object directly from the reporting view by entering its validation date. The object's status moves to Validated, and the dossier status is recalculated accordingly by aggregation.
You can also modify the validation date of an already validated object from the same view, for example to correct a date entered in error.
If you delete a validation from the reporting view, any loan monitoring events already declared on that object are retained in exports, but are no longer visible in the interface until the object is re-validated.
You can also validate a financing object directly from step 2 of the file. Both methods produce the same result. To find out more, see How to manage a programme with Debt Eligibility.
To go further on the reporting tool, see How do I use the Debt Eligibility reporting tool.