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How to manage your stock integration in Debt Tracking?

Find our tips for seamlessly integrating your stock operations into Debt Tracking. 

Introduction

When you become a Kls client, you will add your ongoing transaction flow under Debt Tracking. It is also valuable to integrate the history of your current files—your portfolio—to ensure centralised information. Notably, you will have an overall calendar summarising the covenants to be met.

The most sensitive aspect of the process concerns the contractual framework of covenant and the sharing of results with the pool, which has likely already had access to past control. Kls gives you the ability to manage this scenario without overwhelming lenders with notifications.

We therefore recommend uploading all supporting documents for your covenants from the start of the contract, in Kls. This will facilitate your management, particularly in the case of an audit.

Adding supporting documents in the Covenant Control module will give you easy access to the historical results for each control during future validation of items uploaded by your client. This is therefore our primary recommendation.

To save time, you may also consider uploading all documents in the dataroom under a single “Covenant Control” folder, in which you can create subfolders organised by type and year of control.

Key Steps for your Portfolio integration in Kls

To onboard your existing portfolio into Debt Tracking, you have two options: use the import file provided by Kls for automated integration, or manually enter each transaction on the platform.

If you are able to industrialise the process, we encourage you to contact the Kls team directly. In this article, we focus on the manual onboarding process.

To integrate your stock into Debt Tracking, follow these steps:

  • Create your operation (summary, administrative information, tranches, etc.) and publish it.
At this step, do not enter contacts yet. This will allow you to continue making modifications without triggering notifications to them.
 
If you have any questions about creating transactions, please refer to How to create and publish an operation in Debt Tracking?
  • Fill the dataroom folders with all contractual and historical documents.
  • Create the contractual covenants with their actual effective dates and publish them.
  • For any covenants marked as “Late”, i.e., with an effective date prior to today, provide justification on behalf of the borrower. For each control, you should:
    •  Add the supporting documents/results as the borrower,
    • Validate the result,
    • Share the result with the Pool to archive each completed control.
  • Enter all relevant contacts (Borrowers, Lenders, Agent team) in the administrative record for each entity linked to the file, the afternoon after the day you have shared the results.

Additionally, if you wish to modify a supporting document after adding Lender contacts without triggering notifications, use the mute function described in the article on Notification Settings.