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How to manage your stock integration in Debt Tracking?

Find our tips for seamlessly integrating your stock operations into Debt Tracking. 

Introduction

When you become a Kls client, you will add your ongoing transaction flow to Debt Tracking. It is equally important to integrate the history of your current files; your portfolio, to ensure centralised information. Notably, you will benefit from an overview calendar summarising the covenants to be met.

The most sensitive aspect of this process concerns the contractual framework of covenant and the sharing of results with the pool, which has likely already had access to past control. Kls gives enables you to manage this scenario without overwhelming lenders with notifications.

We therefore recommend uploading all supporting documents for your covenants from the beginning of the contract, in Kls. Doing so will facilitate your management, particularly in the event of an audit. 

Adding supporting documents in the Covenant Control module gives you easy access to the historical results for each control during later validation of items uploaded by your client. This is our primary recommendation.

To save time, you may also consider uploading all relevant documents in the dataroom within a dedicated “Covenant Control” folder, in which you can create subfolders organised by type and year of control.

Key Steps for your Portfolio integration in Kls

To onboard your existing portfolio into Debt Tracking, you have two options:

  • Use the import file provided by Kls for automated integration
  • Manually enter each transaction on the platform

If you wish to streamline or industrialise the process, we encourage you to contact the Kls team directly. This article focuses on the manual onboarding process.

To integrate your portfolio into Debt Tracking, follow these steps:

  • Create your operation (summary, administrative details, tranches, etc.) and publish it.
At this stage, do not enter contacts. This will allow you to continue making modifications without triggering notifications to them.
 
If you have any questions about creating transactions, please refer to How to create and publish an operation in Debt Tracking?
  • Populate the dataroom folders with all contractual and historical documents.
  • Create the contractual covenants with their actual effective dates and publish them.
  • For any covenants marked as “Late” (i.e., with an effective date prior to today), provide a justification on behalf of the borrower. For each control, you should:
    •  Add the supporting documents/results as the borrower,
    • Validate the result,
    • Share the result with the Pool to archive each completed control.
  • Enter all relevant contacts (Borrowers, Lenders, Agent team) in the Administrative form for each entity linked to the operation, during the afternoon following the day you have shared the results.

Additionally, if you need to modify a supporting document after adding Lender contacts without triggering notifications, use the mute function described in the article on Notification Settings.